To what extent should the accounting people know selling and SD? Especially, when SD is such a huge application. A good compromise is to know the integration points between Fico and SD. The best way to learn to understand the integration, is to follow the process. In this presentation you learn how to create a sales order, delivery and billing document. After that you can analyze the integration.
The sales order process can be found in SAP logistics menu (transaction VA01).
Choose first an Order type. The order type for this exercise is OR Standard Order. The customers and products are assigned to Sales organization. You can enter the sales organization in the initial screen or later. Here fill in the following: sales organization: 1000, Distribution Channel: 10, Division: 00. The combination of sales organization, distribution channel and division is called Sales Area.
The first integration point to accounting is here. The sales organization is assigned to the company code and plant. The sales organization 1000 is assigned to company code 1000. This means that the revenue and account receivables will be posted to the accounting of company code 1000. Press enter and you will come to the overview screen. Enter the customer number 1000 in the Sold-to party. Note, that the customer must belong to Sales Area 1000-organization 1000.
Customer 1000 has several delivery locations and you must select a Ship-to party. Select 1000.
Here is also an integration point. The Ship-to party determines the tax code and country.
Enter the product R-1180 and order quantity 1 pc. Press enter. At this point the system checks that the product is allowed in the sales area and that it is available in stock.
If you had tried to make an order of 1000 pc, the availability control would notify you, that this is not possible. In a demo environment this can often happen, as there is no production. You can create stock coverage for the exercise in MM.
If you come to this screen, the arrow buttons are gray. You get back to the sales order screen with One-time-delivery-button.
The order is now complete. Open the tab Shipping. Note the Delivery date and shipping point. You will need this information for the delivery.
Double click the item line. Open tab Account Assignment. No postings to accounting are generated from the sales order, but the profit center is determined here and it cannot be changed later. Also the profitability segment is shown. It depends on your COPA-settings whether COPA is updated with sales order items, billing items or both.
Where does the profit center come from? In this case the profit center is taken from the material master Sales/General/Plant Data -view for the delivering plant (transaction MM03). Another possibility would be that the profit center is determined from the sales order substitution rules. With substition rules you can define the rules and the profit center according to your needs (transaction 0KEL). If no profit center is found and COPA is active, the profit center will be dummy profit center. In case COPA is not active and profit center accounting is and there profit center is not found from the product or substitution rule, it will be left empty. This will cause an error in billing. The profit center is copied from sales order tables to delivery and billing tables and cannot be changed later.
Save the sales order. Note the number.
